Increasing access and streamlining parking permit processing for older adults with mobility impairments

Estimated reading time: ~10 minutes

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Team

3 Product Designers

1 Product Manager

1 Engineer Lead

6 Software Engineers

Responsibilities

Product Scoping

Product Strategy

Interaction Design

Usability Testing & Validation

Accessibility Design

Project Type

Full Project Build

May 2021 - Apr 2022

My role

1 | Collaborated with 2 other designers, a product manager, an engineering lead, and 4 RCD representatives to align on scope and develop a 1-year development roadmap.

2 | Led usability testing and research on visual/mobility accessible design patterns and WCAG compliance.

3 | Owned end-to-end design for online permit renewals, access control, permit holder management, and report generation workflows.

4 | Partnered with engineers to refine designs within technical limitations, ensuring feasibility without compromising usability.

Context

What is UW Blueprint?

UW Blueprint is a University of Waterloo student design team that builds custom digital products to help Canadian non-profits better serve their communities.

What is RCD?

The Richmond Centre for Disability (RCD) is a non-profit in Richmond, BC, that provides programs and services to people with disabilities, helping make communities more accessible.

<aside> ♿ 15% of RCD’s members use their Accessible Parking Permit (APP) service, which allows them to obtain legal access to designated parking spaces. RCD processed over 3400 APP applications between 2019 and 2020!

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The Problem

The majority of RCD’s members are older adults (65+) with mobility impairments. Because applications could only be submitted in person, there were significant barriers: travelling to RCD’s office was physically challenging, wait times were long, and there were health risks, especially during COVID-19.

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“The ongoing COVID-19 pandemic limits office capacity, making it hard for us to serve our members” - RCD Parking Permit Staff

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RCD’s processed applications through paper records, Excel spreadsheets and a 15-year-old Microsoft Access database. Manual, redundant data entry across these systems, along with a 25% year-over-year increase in applications from 2020 to 2021, overwhelmed staff, significantly slowing permit issuance times.

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“The lack of a centralized management system and an influx of APP applications means that a lot of work has become menial and unproductive” - RCD Manager

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What is the solution?

Digitize the permit application process to make it safer and more accessible

Centralize the permit management system to streamline operations, eliminate data redundancy, and expedite permit delivery.

Design Process

1: Building User Empathy

At first, it was challenging to put ourselves in the shoes of older adults with mobility and visual impairments, as their experiences with digital products are wildly different from our own. To bridge this gap, I conducted contextual research on accessibility patterns, reviewed WCAG guidelines, and consulted RCD staff to ensure our designs fully met user needs.

Main takeaways:

  1. Users with lower-tech literacy tend to use scrollbars for scrolling over a trackpad or mouse.
  2. Fewer older adults have an email address or use email for communication.
  3. Peripheral vision diminishes with age, so older adults may struggle to focus on content outside their direct line of sight.

Actionable items:

  1. Eliminate or restrict the need for scrolling and support click-based/keyboard interactions for navigation.
  2. Implement an alternative user verification system that relies on readily accessible information.